Utah Tech University

Institutional Review Board

Applications accepted Aug 15 – until Dec 5 (due Dec 4th 11:59pm), Jan 10 – until April 1 (due March 31 11:59pm); Full Board Reviews accepted until Feb 1; Amendments & Continuing Reviews accepted until April 15 (due April 14 11:59pm).

The Board does not convene during Summer Semester, May 15 – August 14.


Only Principal Investigators (no students) may submit IRB application (See FAQs below & Policy 607). 

If you have not completed Human Subjects Research before, you are strongly encouraged to obtain a knowledgable mentor prior to attempting IRB Application.

Welcome to the IRB for Human Subjects Research

The UT Institutional Review Board (IRB) approves and provides oversight of proposed research studies/projects that involve human subjects.

The primary mission of the IRB is to ensure the protection of the rights and welfare of all human participants in research proposed to be conducted by university faculty, staff, and students, guided by federal and state regulations, university policy, and the Belmont Report.

Note: The IRB’s role is not to answer questions about how to fill out the application. If you do not know how to answer a question on the application or how to proceed with applying, you are encouraged to find a research mentor who is knowledgable about human subjects research as well as reviewing Guidance Documents and tutorials on the IRB website. The IRB only reviews completed application packets to ensure that the research incorporates the rights and welfare of human participants as well as ensuring sound and well thought-out science and research methodology.

It is extremely helpful and highly recommended to write a comprehensive research proposal or prospectus before attempting to fill out the IRB Application. However, it is not required to submit one.

See “FAQs” below.

Submission Dates & Deadlines

  • Complete application packets are placed in queue in the order they are received.
  • Incomplete packets will be rejected at time of submission.
  • Exempt & Expedited applications are accepted August 15 – until Dec 5 (due Dec 4th 11:59pm); January 10 – until April 1 (due March 31 11:59pm).
  • Full Board applications are accepted August 15 – Dec 5; January 10 – until Feb 1.
  • Amendments & Continuing Reviews are accepted August 15- Dec 5, January 10 – April 15.
  • Exempt & Expedited Reviews will be completed in 2-3 weeks (business days).
  • Full Committee Reviews will be completed in 6-8 weeks.
  • Important: Please see “Understanding the IRB Review Process” Guidance Document for more detail and cut-off dates.

Collaborative Institutional Training Initiative (CITI) Online Courses

For Human Subjects Research, CITI Tutorial and Required Training. This training is of no cost to UT faculty, staff, or students. All Principal Investigators, Co-Investigators, Key Personnel, and any others participating in a study are to complete CITI training regardless of level of review.

Two required:

  • Responsible Conduct of Research in your area of study
  • Information Privacy and Security (IPS)

CITI training is valid for 3 years after completion.

Take Me There


What are the cut-off dates for applications?

The length of time for review and approval depends on the type of human research, the level of risk, and the complexity of ethical or technical questions that arise during review.

Exempt & Expedited Reviews will not be reviewed after April 1 (due 11:59pm March 31).  Therefore, please plan accordingly and submit early with a complete application packet. This will allow time for any needed revisions, if applicable.

  • Note: If application is submitted on March 31 and fails initial administrative pre-review for completeness, it will not be reviewed until after summer.

Full Board Reviews that are submitted after February 1 will not be reviewed until August 15.

Amendments & Continuing Reviews will not be reviewed after April 15.

I'm a student. Does my class project need to go through IRB?

A great resource to help with this is our Student Research and Class Projects guidance document.

Federal regulations and university policies require IRB approval for research with human subjects. This applies whether research is conducted by faculty or students. However, many class projects are conducted for educational purposes and not as research, and thus, do not require IRB approval.

Class projects that involve systematic collection of data for which the design or objective is to develop or contribute to generalizable knowledge (including publications and presentations [including the DSU Undergraduate Research Symposium]) are considered research.

IRBs may not approve research retroactively; therefore, if there is any doubt, please consult with the IRB or submit an application for review.

I am a student at UT. Can I submit the IRB application and supporting documents myself? (Policy 607)

No. Per UT policy 607, student are not able to act as a Principal Investigator. You can certainly fill out the application, but you will need to sign as co-investigator and your faculty/mentor will need to submit the application packet to the IRB. We cannot accept application packets from students. Your faculty/mentor must submit the application packet to: IRB@utahtech.edu

Policy 607

Which CITI Online Training course(s) does the UT IRB Require?

We require completion of two courses with a minimum 80% for each module within: Responsible Conduct of Research [RCR] (in the field most applicable to you) and Information Privacy & Security (IPS). You will receive a completion certification at the end of the course which is good for 3 years.  Each PI, co-investigator, and key personnel needs to have evidence of current CITI certifications via PDFs attached to the application.

COURSE #1: All researchers and key personnel involved with a protocol being reviewed by the IRB will need to complete the Responsible Conduct of Research (RCR) course that is most appropriate for your field of study/research:

  • Biomedical Responsible Conduct of Research
  • Social and Behavioral Responsible Conduct of Research
  • Physical Science Responsible Conduct of Research
  • Humanities Responsible Conduct of Research
  • Responsible Conduct of Research for Engineers
  • Responsible Conduct of Research for Administrators

*NOTE: The Human Subjects Research (HSR) course does not satisfy UT IRB requirements for CITI training.

COURSE #2: All researchers and key personnel involved with a protocol being reviewed by the IRB will also need to complete the Information Privacy and Security (IPS) course.

  • IPS covers the principles of data protection, focusing on the healthcare-related privacy and information security requirements of the Health Insurance Portability and Accountability Act (HIPAA) and the educational records and data-related requirements of the Family Educational Rights and Privacy Act (FERPA). This course helps to ensure that all data collected is secured appropriately.
  • NOTE: HIPAA is not simply health/medical-related information. There is often confusion about this. HIPAA includes 18 protected health information identifiers (vehicle identifiers, email addresses, computer IP addresses, etc.). Regardless of if you are researching any medical/health-related topics, you must adhere to HIPAA policy with information protection. The IPS course will provide the training you need to learn about these identifiers. See “HIPAA Identifiers Guidance Document” for further clarification.

CITI Training

What happens if my application packet isn't complete when I submit?

Your application will be rejected. You will be notified of any missing documents or incomplete applications so that you can resubmit. Once your application packet has been submitted as complete, you will then be placed in queue on that subsequent date.

Submitting an incomplete application delays approval, as your submission is not placed in queue for review until it is 100% complete.

Does the IRB tell me which Level of Review I need?

The IRB’s role is to review research approvals for ethical protection of human subjects. It is the PI’s responsibility to learn about the 3 levels of review and decide which they need. However, the PI does not need to decide which level of review for the application itself. Further, for exempt applications submitted, the UT IRB is responsible for making the determination and certification of exemption. IRB will notify you of certifying exemption status. The IRB will advise you if your proposal falls under the Full Committee Review, as this process will take much longer and will likely require the PI to meet with the committee in a formal convened meeting for review.

Of note, the UT IRB has one application for all 3 levels of review.

I don't know what topic I should pick. Can IRB help me with that?

No – this is absolutely not the role of the IRB. However, the UT Research Office may be a great starting point for you. Additionally, reach out to other colleagues for collaboration, if needed. In addition, it is not the role of the IRB to help find a genre of interest or a topic that will “avoid IRB review” or “be exempt”.  A good place for the PI to start is the Guidance page as there are documents with detailed information about the categories of exempt, expedited, and full review.

Where do I send my completed application and supporting documents when I'm ready to submit?

You will need to email all of your documents in one email to the IRB: IRB@utahtech.edu. Please do not send documents in multiple emails as your application will be deemed incomplete and rejected, and this severely slows down efficiency of the review process for the IRB. Be sure all documents have correct file name (see File Naming for Application and Appendices) and are in PDF format.

What happens once my complete application packet is submitted?

Once the IRB has received a complete application packet with all required documents, you will receive a letter of receipt from the IRB with your protocol number listed within. Once you have that protocol #, you will need to refer to that # in all subsequent communication with the IRB. See Application Materials Required.

Depending on the level of review, notification of approval/approval with contingencies/disapproval will typically occur in 2-3 weeks (longer for Full Committee Reviews).

See Communication of Results of IRB Review and/or Understanding the IRB Review Process for further guidance.

I have IRB approval from another university but want to survey the UT community. Can I do this?

Yes, we welcome you! If you are a UT faculty member or student who is partnering with another university who has already issued IRB approval for the project, you will need to have an Institutional Authorization Agreement (IAA) signed by the UT IRB and the partner university’s IRB. This allows the UT IRB to accept the partner university’s IRB review as our own and eliminate your need for a UT application.

If you are not a UT faculty member or student, you will most likely need to obtain a site permission letter from UT IRB. Your IRB-approval institution can help you to write this (they may have their own template). You will then send your IRB approval and all other supporting documents to UT IRB and we will review and decide whether to grant permission to do your survey at our institution. Depending on the department/college for which you wish to proceed, you may need permission from the Dept. Chair or College Dean to proceed.

See the “IRB Applications & Forms” page for this IAA document. Please send this form with a short paragraph about your research, your official IRB approval, and any other supporting documents to the UT IRB for our signature. You will then take that UT-signed form to your IRB-approval university for their signature and return the signed form to us for our files.


IAA Guidance Document

IRB Application Packet Submissions & IRB Questions

IRB Personnel

Dr. Tracy Fawns

Chair of the Board

Email: tracy.fawns@utahtech.edu

Phone: 435-879-4807

Office: Taylor 371