Utah Tech University

Communicate Your Intent to Apply

Department Chair and Dean

When you have found an appropriate funding source for your project, you need to begin communicating with others about your interest in applying for support. Talk with your department chair first. The chair may suggest that you meet with the dean of your college if your project has broader implications or will involve personnel in more than one department or college, especially if personnel from other colleges will be co-investigators.

  • Find out what parts of the application package your chair and dean expect to review. In some cases, they may need just the abstract and budget; in other cases, they may need to see the complete proposal.
  • Discuss your budget in detail with your department chair and dean as needed. Issues such as course reassignment time, the use of indirect costs for the project, and cost sharing require their approval. If you have not prepared a grant budget before, call the Office of Sponsored Programs (OSP) for assistance.
  • Inform your department chair of your proposal deadline and ask about the chair’s availability to review and sign documents before the due date.


Office of Sponsored Programs

After discussing your project with your department and school, notify the Office of Sponsored Programs of your intention to apply for external funding by sending a link to the program to which you intend to apply to osp@utahtech.edu.

After you have communicated your intent to apply, OSP will contact you to discuss how the office can support your proposal. In most cases, the next step is to review program guidelines and develop a timeline for completing and submitting the proposal.


Foundation or Agency Program Officer Contacts

Unless the program’s guidelines explicitly discourage it, you should always speak with the appropriate program officer at the foundation or agency about your plans and ask for guidance.


Formal Letter of Intent

If a formal letter of intent is required, the Office of Sponsored Programs will help you prepare it.